THIS APPLICATION IS an interest form for the wilmington event only.
there are limited spots. Your business is not guaranteed to be choseN to participate.

Important information on what to expect, if chosen:

- The festival will take place between the 400 and 700 blocks of Market Street, in Wilmington, DE, on Saturday, May 30, 2026 from 12PM to 10PM (live music starts at 3PM), with a load in time of 9AM-3PM.

- This is a RAIN or SHINE event, NO REFUNDS. NO EXCEPTIONS.

- Each Vendor selected will be given one 10ft. x 10ft. space on the street during the festival. Food Trucks will be permitted a 10ft. x 20ft. space.

- Tents, tables, chairs, and electricity are NOT PROVIDED. All Food Trucks must have a quiet generator.

- All tents must be secured by weights, NO EXCEPTIONS.

- Once your application is received and approved, you'll be sent a formal vendor agreement to be signed and payment will be due within 15 DAYS, to secure your spot.

- City of Wilmington Vendor business license fee for the day will be covered by The Ladybug Music Festival. All Vendors MUST HAVE Board of Health Certification & any appropriate state licensing to sell food.

- Vendor fees range from $200 to $300 depending on the type of vendor. This year we are collecting all vendor info together including merchants, services, nonprofits and food trucks. Once selected, each vendor will receive the appropriate information and instructions based on their type of vending.

Vendor Experience Powered by Arplans

The Ladybug Music Festival is proud to partner with Arplans (https://arplans.co) to power our vendor marketplace experience.

Arplans provides a streamlined, user-friendly platform that makes it easy for vendors to apply, manage their participation, and stay informed every step of the way. From application submission to approvals, communications, and day-of logistics, everything is handled in one centralized place.

This partnership allows us to create a more organized, transparent, and supportive experience for our vendors—so you can focus on what matters most: showcasing your products, connecting with the community, and being part of one of the largest free, women-led music festivals in the country.

Once accepted, vendors will receive access to the Arplans platform, where you’ll be able to:

• Complete your onboarding and agreements

• Receive important event updates and timelines

• Manage logistics like load-in, setup, and requirements

• Stay connected with the Ladybug team

We’re excited to make this year’s vendor experience smoother, more connected, and more impactful than ever.

If you have any other questions before submitting your application, please reach out to admin@theladybugfestival.com